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Tips for Efficient Data Collection

August 25, 2016

Although I hate admitting it, I’m not an innately organized teacher. However, in my 4 years as a special educator, I have definitely learned some tricks of the trade.

Tips for efficient data collection clip boards with colorful charts

1. Data Clipboards

I have my clipboards hanging from command hooks on two of my cabinet doors. This grab-and-go method is convenient and organized, making it easy for teachers and paraprofessionals to collect data any time during the day. If you have any “throwers,” I would put these out of reach.
Tips for efficient data collection

2. Color Coded Cover Sheets

When I saw Teaching Special Thinker’s brilliant rainbow-coded data sheets floating around on Pinterest, I knew I had to implement this in my classroom. I love that each child is assigned their own color, eliminating the need to have any student names visible. My data cover sheets include a spot for the IEP and FIE due dates and can be found here.
Tips for efficient data collection

3. Post-it Tabs

This ingenious idea comes from Breezy Special education. She sticks little post it notes behind each data sheet, and labels it with the goal content.

Tips for efficient data collection

My pink tabs are math, yellow tabs are language arts, blue tabs are behavior, orange tabs are reading, and purple tabs represent functional goals. This saves you the time of flipping through the data sheets to find the right one.

4. Data Bags

These manipulative-filled Ziplocs are a game changer. I put all the materials I need to assess the student’s progress inside the bag, and hang it from the child’s clipboard. My data bags currently include: math manipulatives (counters, place value blocks, snap cubes), flash cards, small books, magnetic numbers/letters, dry erase markers, etc.

Tips for efficient data collection

5. Data Sheets

In college, we were required to customize a goal sheet for every student’s IEP goal on our student teaching “caseload.” I absolutely despised this task. However, after watching teachers use one-size-fits-all data sheets, I quickly learned to appreciate this tedious skill.

Tips for efficient data collection

Last year I spent weeks making these editable data sheets. This year? It took me no more than 30 minutes to create personalized data sheets for all of my students using these customizable templates. Probably one of my proudest organized-teacher moments. Check them out here!

These are just a few of my favorite data collection tricks, but I am still learning/seeing new efficient methods every day!

How do you data? What helps you stay organized? What kinds of data sheets do you find useful in your classroom?

Happy collecting!

MichaelaESP

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Filed Under: IEP Goals 2 Comments

Comments

  1. Olenma C Alvarez says

    May 17, 2018 at 8:48 pm

    I’m looking for something that I can use easily to track students ability to recognize upper & lowercase letters, sounds and writing. Additionally, having a chart to track kids high frequency words.

    I have rheumatoid arthritis and cannot be carrying heavy binders from one place to the next. Any tips or templates?

    Reply

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